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Ready-To-Use IRS Compliant Mileage Log Template 2022

IRS Compliant Mileage Log 2022
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IRS Compliant Mileage Log Template in Excel, OpenOffice Calc & Google Sheets to record and claim IRS tax deductions of mileage expenses.

With the help of this template, you can manage monthly records of mileage as well as prepare a yearly report of total mileage expenses during the year for IRS tax deductions.

Moreover, it also consists of a blank printable IRS Compliant Mileage Log to carry wherever you go. Just insert the details in the spreadsheet and it will calculate the rest for you.

What is an IRS Compliant Mileage Log?

A mileage log is a document that records miles driven for business, medical, charity, or relocation purposes over a specific time to claim a tax deduction.

To obtain a deduction for mileage on your tax return, it is mandatory to keep track of the mileage regularly which can be submitted to IRS with tax forms or as demanded.

Why Should We Maintain A Mileage Log?

According to the tax deduction rules of the IRS for mileage, it is mandatory to keep detailed records of your driving to deduct mileage on your tax return. The records must display both miles driven for professional and personal travel.

You must correctly document your deductible miles to present the IRS with adequate proof of entitled deductions and to avoid a tax audit.

What Does a Mileage Log Contain?

A Mileage Log consists of detailed information about the trip. It consists of the date of travel, purpose, starting and ending points of the trip, odometer record of start and end, and total expenses.

The mileage log must bifurcate business travel based on purpose. In simple terms, it must display business, medical, moving, and charity mileage separately.

Download IRS Compliant Mileage Log Template 2022 (Excel, OpenOffice Calc & Google Sheets)

We have created an IRS Compliant Mileage Log Template with predefined formulas and functions to track and record mileage expenses for tax deduction purposes.

Download by clicking below on the desired format:

Microsoft Excel OpenOffice Calc Google Sheet

Additionally, you can also download other HR templates like Payroll Template With Attendance, Timesheet Template, Paycheck Calculator, Overtime Calculator, Simple Salary Sheet, Job Application Tracker, and Salary Certificate Template depending on the company’s requirements.

Components of IRS-Compliant Mileage Log Template

The Mileage Log Template consists of a total of 15 sheets: 1 sheet for the Mileage Log, 12 monthly log sheets, 1 Annual Mileage Expense Report, and 1 Printable IRS Compliant Mileage Log Format.

IRS Compliant Mileage Log 2022

This template consists of 2 sections: Personal information, and the Mileage Record Section.

Personal Information Section

The personal information section consists of the following:

Tax Identification Number (TIN)
Vehicle Number
IRS Approved Mileage Rates
Mileage Log Summary

Insert your name, TIN, and vehicle registration number. Select the month and year from the dropdown list. IRS Standard Mileage Rates are preapproved rates for each tax period. You can get them from the IRS website.

This section also displays a purpose-wise summary of mileage expenses done during the month.

Mileage Record Section

This section consists of the following columns:

Mileage Type
Odometer Start
Odometer End
Miles Travelled

Insert date the date of travel on which the trip takes place. In the description column, insert the name of the organization, hospital, church, etc. Select the mileage type from the dropdown list. It can be one of the following: Business, Charity, Moving, or Medical.

Insert the start and end destination of your trip. This can be a city, area, street, or country. Record the odometer reading at the time of starting the trip as well as at the end of the trip.

The Miles Travelled column automatically calculates the miles by subtracting the odometer readings. It also automatically bifurcates the miles based on the type of travel.

It displays charity, business, moving, and medical miles based on selected input in the mileage type column using IF Function. Lastly, it displays the column total for each section.

Monthly Mileage Record Sheet

There are 12 different monthly sheets from January to December. This section is for record purposes. Hence, at the end of every month just copy the data and paste it into the respective month.

Annual Mileage Expense Report

This sheet displays the total miles run monthly and annually. This sheet consists of link references. Therefore, you don’t need to insert anything data in this sheet.

Printable IRS Compliant Mileage Log Printable Format

Click on the image to download and print the Printable IRS Compliant Mileage Log Format:

IRS Standard Mileage Rates 2022


IRS Rules for Standard Mileage Rate Deduction


Standard Mileage Rate Limitations

You cannot use the standard mileage rate if you:

For detailed  information on deductible business expenses please read the IRS Publication:

Publication 463 – Travel, Gift, and Car Expenses

Frequently Asked Questions

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