GST Credit Note Format

Ready-To-Use GST Credit Note Format for Goods Return

Download GST Credit Note Format in Excel, OpenOffice Calc, Google Sheet, and PDF format for Goods Return or Overbilling under GST Regime.

This template consists of an Auto-numbering system. Thus, you can easily manage the sequence of credit notes. It also consists of Credit Note Register which records credit notes issued during the month.

Moreover, you can record goods return as well as excess or less tax collection separately in this credit note. It also consists of a Printable Credit Note Format.

What Is GST Credit Note?

When the taxable value or tax charged in the original invoice exceeds the taxable value or tax due in compliance with such supply, a registered supplier must issue a GST Credit Note to his client. In other words, when a previously issued invoice has been overcharged.

Moreover, a credit note is issued when the consumer returns the products in exchange for a refund on the invoice.

Section 34(1) of CGST Act 2017 Rules for Issuing a Credit Note Under GST Regime

Conditions to Issue GST Credit Note

As per the GST law, during trade or commerce, after the invoice has been issued there could be situations like:

  • The supplier has erroneously declared a value that is more than the actual value of the goods or services provided.
  • The supplier has erroneously declared a higher tax rate than what is applicable for the kind of goods or services or both supplied.
  • The quantity received by the recipient is less than what has been declared in the tax invoice.
  • The quality of the goods or services or both supplied is not to the satisfaction of the recipient thereby necessitating a partial or total reimbursement on the invoice value.
  • Any other similar reasons.

To regularize these kinds of situations, the supplier is allowed to issue what is called a credit note to the recipient. Once the credit note has been issued, the tax liability of the supplier will reduce.

Source: www.cbic.gov.in

Contents of for GST Credit Note Under CGST Law 2017

GST Law

Source: www.cbic.gov.in

Download GST Credit Note Format (Excel, OpenOffice Calc, & Google Sheet)

GST Credit Note Format

Keeping in mind the rules mentioned above, we have created a GST Credit Note Template with predefined formulas and functions. This template helps issue a GST compliant Credit Note and maintain records of credit notes issued.

Download by clicking below on the desired format:

Microsoft Excel OpenOffice Calc Google Sheet

For regular GST businesses, you can download the Fully Automated GST Invoice Template from the link below:

Fully Automated GST Invoice Template

GST Invoice Template

Additionally, you can download GST templates like GST Payable Calculator, GST Compliant Inventory Template, Bill of Supply Format Under GST, and Payroll Template With Attendance.

Furthermore, feel free to contact us for the customization of this template as per your requirement. We also design new templates based on your needs. You can hire us for our services on Fiverr or directly contact us at info@msofficegeek.com.

How to Use GST Credit Note Template?

  1. Insert data in all the sections of the Setup File.
  2. Go to GST Credit Note Template.
  3. Select Customer ID, Insert Invoice Number.
  4. Insert details of returned goods or price differences.
  5. Enter CGST, SGST, or IGST Tax difference if applicable.
  6. Insert Remarks, if any.

That’s it. Your GST Credit Note is ready to print.

Components of GST Credit Note Format

This template consists of 4 sheets: Setup File, GST Credit Note Template, Credit Note Register, and Printable GST Credit Note Format.

Let us understand the working of each file in detail.

Setup File

GST Credit Note

The purpose of this file is to insert one-time data to save you time while issuing a GST Credit Note. It consists of the 3 sections: Supplier Information, Client Information, and Product Information.

Supplier information consists of the following:

Company Name
Supplier Address
GSTIN
Financial Year
State
Code

Customer Information consists of the following columns:

Customer ID
Client Name

Client Address
GSTIN
POS

POS is the state in which the customer/buyer is located.

The Product Information section includes the following:

Product ID
Product Name
HSN Code
Price/Rate per Unit
GST Rate

You can pre-define everything in this sheet and the GST Credit Note template automatically fetches the data from this sheet.

GST Credit Note Template

GST Credit Note Format

This sheet consists of 5 sections: Supplier Information, Customer Information, Product Information, Tax Difference information, and Other Information.

Supplier Details

Supplier information like company name, company address, GSTIN, State, and Code are auto-populated based on details entered in the setup file. As per the rules, the invoice consists of the heading “Credit Note”.

Customer Details

In the Customer Information Section, insert the Credit Note number only for the first time. It should be 4 digit number. Later it will automatically generate the next number.

Moreover, select customer ID from the dropdown list and it auto-updates all of the following details:

Customer Name
Customer Address
GSTIN
POS
Code

Insert Code and Original Invoice number manually.

Product Details

Furthermore, the Product Information section consists of the following columns:

Sr.
Product ID
Product Description
HSN
Reason
Rate
Qty
Taxable Value
GST%
Amount

The serial number is auto-populated. Select product ID and it fetches Product description and HSN. Insert rate per unit, reason, and quantity manually. If the goods are returned then insert full rate otherwise insert the rate difference.

Taxable Value, GST%, and AMount columns are auto-populated.

Tax Difference Section

This section consists of the following Columns:

Sr.
Product Description
HSN
Charged
Actual GST %
Taxable Value
Diff. GST %
Amount

When the wrong tax percentage is charged in the original invoice then it needs to be displayed separately as per the law.

Hence, Insert the wrong % in the  “Charged” column and the Actual GST % in the “Actual” column. Rest all columns are auto-populated.

Other Information

The summary section displays the summary of the Credit Note. If the credit Note is an Intra-state it displays CGST and SGST calculations. Whereas, if the Credit Note is Inter-state, then it displays IGST calculations.

The other information section includes the “Remarks” section, signature section, and other miscellaneous details. Moreover, the summary section also consists of Tax Difference where CGST difference, SGST Difference, and IGST Differences are displayed.

Click on the print button and the Credit Note will open the Save as PDF dialog box.

GST Credit Note Format

Once you execute the command the Credit Note number will automatically jump to next in the sequence.

Credit Note Register

Credit Note Register

After you issue the GST Credit Note, it is necessary to maintain client-wise records of the credit note as per the GST Law. Hence, we have created a Credit Note register to record your credit notes.

This sheet consists of the following details:

Date
Credit Note No.
Customer ID
Customer Name
GSTIN
State
Taxable Value
CGST
SGST
IGST
CGST Difference
SGST Difference
IGST Difference
Total Amount

Insert date and credit note number. Select the customer ID and it will fetch other customer-related details like GSTIN, and state. Enter the Taxable Value.

Moreover, insert the amount of CGST and SGST, or IGST, whichever is applicable. The Total amount column is auto-populated.

Credit Note Register

Additionally, you can generate client-wise, date-wise, and location-wise billing statements using the “Filter” option.

Printable GST Credit Note Format

Moreover, click on the image to enlarge and print the Printable GST Credit Note Format or Click on the button below to download as PDF:

Printable GST Credit Note Format

PDF

Frequently Asked Questions

Where to report GST Credit note in GSTR 3b?

There is no specific section in GSTR 3B for declaring the information of a credit note issued. Instead, it is treated as a tax adjustment. Net tax liability is reported after deduction credit notes from the output tax.

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