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Ready-To-Use Purchase Order Template

Purchase Order Template
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Ready-to-use Purchase Order Template in Excel, OpenOffice Calc & Google Sheet to request purchase, issue, and track POs for your business.

In addition to the above, this article consists of detailed information about POs. Such as definitions, types, processes, printable formats, advantages, disadvantages, and much more.

It can be helpful to students as well as individuals to easily learn purchase management.

Enter vendor’s name, product id, product description, and product price per unit in the “Vendor-Product List” sheet.

Simple and easy to use. Just follow the below-mentioned steps:

  • Insert Date and PO number.
  • Select Vendor Name and Product Code from the dropdown list. The template will automatically fetch the product description and price.
  • Insert Quantity and Additional Information if applicable.

That’s it and your Purchase Order is ready to print.

Download Purchase Order Templates (Excel, OpenOffice Calc & Google Sheet)

We have prepared Purchase Order Template with predefined formulas and formats. It helps you to easily manage and track your purchase orders. Download your desired format and start using it.

Purchase Requisition Template

Microsoft Excel OpenOffice Calc Google Sheet

Standard Purchase Order Template

Microsoft Excel OpenOffice Calc Google Sheet

Blanket Purchase Order Template

Microsoft Excel OpenOffice Calc Google Sheet

Contract Purchase Order Template

Microsoft Excel OpenOffice Calc Google Sheet

Planned Purchase Order Template

Microsoft Excel OpenOffice Calc Google Sheet

Purchase Order Tracker Template

Microsoft Excel OpenOffice Calc Google Sheet

Additionally, you can download other useful templates like Petty Cash Book Template, Cash Book Template, Accounts Payable Template, and Accounts Receivable Template.

Moreover, feel free to contact us for the customization of this template as per your requirement. We also design new templates based on your needs. You can hire us for our services on Fiverr or directly contact us at

What Is a Purchase Order?

A Purchase Order is an important commercial document that indicates the product type and quantity. A buyer uses it to initiate the purchase of goods from the seller.

It is a legal binding of purchase upon acceptance by the seller. Businesses can use this as a legal document if the buyer denies receipt or the seller fails to fulfill the product needs.

Elements of Purchase Order

There are different types of PO and have different elements as per the type. Every company’s document by default consists of the company logo and company title.

Usually, a Purchase Order consists of the following:

In addition to the above, the Blanket PO will include a schedule of deliveries as per the buyer schedule whereas the Contract PO includes the contract details based on which the PO is issued.

What Is Purchase Requisition?

A Purchase Requisition is a preliminary document that department heads or location heads use to the needs of their respective department. It consists of the following details:

Large companies that have multiple departments or locations require to evaluate department needs from time to time for the smooth running of the business.

Thus, a buyer uses a purchase requisition for evaluating his total demand from the respective department.

Printable Purchase Requisition Format

Click on the image below to download the printable Purchase Requisition Format:

Process of Issuing a PO

Different businesses have different processes based on the nature of business. Generally, businesses use the steps for issuing a PO:

Thus, after the approval, the seller is bound to send the goods as per the schedule mentioned in the PO.

Importance of Purchase Orders in Business

Using a PO simplifies your work in many ways. PO ensures clear communication between the buyer and the seller. This eventually decreases the chances of disputes.

Moreover, it is helpful in preparing budgets. It also voids error and misuse of goods especially in production industries where raw material is purchased for making a final product. Furthermore, timely management of purchases ensures the smooth running of the business.

Types of Purchase Orders

There are 4 types of Purchase Orders depending on the purpose of purchase: Standard PO, Blanket PO, Contract PO, and Planned PO.

Let us understand each type of PO in detail.

Standard Purchase Order

A standard PO or Simple PO is a document that consists of basic details of purchase. These include PO number, vendor information, product, quantity, and price.

Usually, most businesses use Standard PO. Because the requirements surrounding a purchase such as dimensions, packing, etc are much important.

Printable Standard PO Format

Click on the image below to download the printable Standard PO Format:

Blanket Purchase Order

Blanket PO is similar to A Standard PO. The only difference is that it does not have delivery dates. It sometimes also omits price and quantities. Furthermore, Blanket POs are used to avail schemes and discounts offered by the seller.

In simple terms, businesses use a Blanket PO in scenarios where they’re not sure of when or how often they will need to order.

Printable Blanket PO Format

Click on the image below to download the printable Blanket PO Format:

Contract Purchase Order

A Contract PO, as the name suggests, is associated with a purchase contract between buyer and seller. In addition to product details, it also includes the purchase contract information.

During the contract period, a buyer issues standard purchase orders which include relevant details for each purchase.

Usually, the contract consists of further details of batches or lots or delivery. Moreover, such contracts help the buyer to produce material at better prices as the contract defines a time. Thus any increase during this period doesn’t affect the finances of the buyer.

Printable Contract PO Format

Click on the image below to download the printable Contract PO Format:

Planned Purchase Order

A buyer uses a Planned PO by estimating future needs. Similar to other POs, all the order details are mentioned except the delivery dates. Delivery Dates in a Planned PO are estimated.

The only difference between a Blanket PO and Planned PO is of delivery dates. One consists of a schedule of dates whereas another doesn’t.

Printable Planned PO Format

Click on the image below to download the printable Planned PO Format:

Advantages Of Using Purchase Orders

Disadvantages Of Using Purchase Orders

Uses of Purchase Orders

Usually, the first and foremost is the procurement of goods. Additionally, it serves as collateral for obtaining finance. Moreover, the supplier uses it to get long-term credit on the basis of continuous orders.

Thus, a purchase order is cost-effective and helps in many ways, especially for large businesses.

Frequently Asked Questions

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